If you are using Microsoft Outlook to access your Exchangeaccount, you have access to the Global Address List (GAL). For configuration details, see Set up Outlook for macOS to access your IU Exchange account.
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Outlook for Mac works with Microsoft Exchange, Microsoft 365, Outlook.com (including Hotmail and MSN), Gmail, Yahoo Mail, and iCloud Learn more about Microsoft 365 Microsoft 365 is a cloud-based subscription service that brings together premium versions of Word, Excel, PowerPoint, Outlook and OneDrive, with the best tools for the way people. Outlook 2011 for Mac does not use Exchange Cached mode and directly connects to the Global Address Book. In this case your global address book will update each time Send/Receive is pressed. So, when you send/receive, a new copy of the GAL is downloaded to your app. I don't know if this answered your question, but I think it is a good starting. On the Send/Receive tab, click Send/Receive Groups and then click Download Address Book. In the Choose address book drop-down, select Global Address List. On the Tools menu, point to Send/Receive, and then click Download Address Book. In the Choose address book drop-down, select Global Address List. Global Address List in Outlook 2011 for Mac Helpful? Please support me on Patreon: With thanks & praise to God, and wit.
To search the GAL, choose one of the following options:
To improve results when searching the GAL, enter the last name followed by a comma, and then the first name. You can also search using an email username.
How to export Outlook Global Address List (address book) to Excel?
As we know, the Global Address List or Address books are virtual folders in Outlook. We can view and use contacts in these virtual folders, but it’s hard to print or export the contacts from them. But, this article will introduce a roundabout way to export Global Address List or Address book from Outlook to Excel.
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Export Outlook Global Address List or Address Book to Excel
Please follow below steps to export the Global Address List or an Address Book from Outlook to Excel.
1. Create a new email with clicking Home > New Email.
2. Go to the new Message window, and click the To button in the message header. See screenshot:
3. In the Select Names box, please (see screenshot below):
(1) Select the Global Address List from the Address Book drop down list; (2) Select all contacts with holding the Shift key and clicking the first contact and the last one; (3) Click the To --> button to add all contacts as email recipients. (4) Click the OK button.
4. Now you get back to the message window. Please select all recipients in the To filed, right click and select Copy from the right-clicking menu. See screenshot:
5. Create a new workbook, right click a blank cell and select Keep Text Only in right-clicking menu.
Now all contacts of the Global Address List are pasted into the selected cell in Excel.
6. Keep selecting the cell, and click Data > Text to Columns.
7. In the Convert Text to Columns Wizard – Step 1 of 3, please check the Delimited option and click the Next button.
8. In the Convert Text to Columns Wizard – Step 2 of 3, please only check the Semicolon option, and click the Finish button.
And now all contacts of the Global Address List are pasted into a row in Excel.
9. Select and copy the cell with contacts, right click a blank cell and select Transpose (T) from the right clicking menu.
And now all contact of the Global Address List are pasted into a column (See screenshot above). And you can delete the row of contacts as you need.
10. Click File > Save, and then in the Save As dialog box, please: (1) Specify the destination folder you will save the workbook into; (2) Name the new workbook in the File name box; (3) Click the Save button.
So far we have exported the contacts of Global Address List from Outlook to Excel already.
Export Outlook Global Address List or Address Book to Excel with Kutools for Outlook
This method will guide you to save the Global Address list as individual contacts in a new contact folder firstly, and then export these contacts to Excel.
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1. Go to the People (or Contact) view, create a new contact folder, and then in the new contact folder click Home > New Contact Folder.
2. In the Contact Group window, type a name for the new contact folder in the Name box, and then click Contact Group > Add Members > From Address Book. See screenshot:
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3. Now in the Select Members dialog box, please: (1) Select the Global Address List from the Address Book drop down list; (2) Holding the Shift, select all contacts with clicking the first contact and the last one; (3) Click the Members button; (4) Click the OK button.
4. Now you return to the Contact Group window. Please click the Save & Close button.
5. Now select the new contact group, and click Kutools > Contact Group.
6. In the Break dialog, click the All button to select all memebers, click the Ok button, and finally click the Yes button in the new Kutools for Outlook dialog. See screenshot:
7. Change the contact folder view with clicking View > Change View > Phone.
8. Select and copy all contacts in the contact folder, paste into a new workbook, and finally save the new workbook.
Notes:
(1) You can select all contacts in a contact folder with selecting any contact in it and pressing the Ctrl + A keys at the same time; (2) Press Ctrl + C keys simultaneously to copy selected contacts, and press Ctrl + V keys simultaneously to paste.
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Demo: Export Outlook Global Address List or Address Book to Excel
Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!
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